{"id":9234,"date":"2024-08-22T15:33:29","date_gmt":"2024-08-22T19:33:29","guid":{"rendered":"https:\/\/jaquebec.org\/?p=9234"},"modified":"2025-08-29T16:29:38","modified_gmt":"2025-08-29T20:29:38","slug":"offre-demploi-adjointe-programmes-et-administration","status":"publish","type":"post","link":"https:\/\/jaquebec.org\/en\/2024\/08\/22\/offre-demploi-adjointe-programmes-et-administration\/","title":{"rendered":"JOB OPPORTUNITY Assistant, Programs and Administration"},"content":{"rendered":"<p><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Application deadline: september 20, 2024<\/strong><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">Please send your CV and cover letter\u00a0to <a style=\"color: #000000;\" href=\"mailto:jfigueredo@jaquebec.org\">jfigueredo@jaquebec.org<\/a>.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>About our non-profit<\/strong><\/span><\/p>\n<p style=\"text-align: justify;\"><span class=\"TextRun SCXW193323482 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW193323482 BCX8\">JA Qu\u00e9bec&#8217;s mission is to inspire and prepare young people to succeed in a global economy by <\/span><span class=\"NormalTextRun SCXW193323482 BCX8\">acquiring<\/span><span class=\"NormalTextRun SCXW193323482 BCX8\"> the skills and mindset needed to build prosperous communities. JA Qu\u00e9bec offers hands-on, immersive learning experiences through programs that help young people <\/span><span class=\"NormalTextRun SCXW193323482 BCX8\">acquire<\/span><span class=\"NormalTextRun SCXW193323482 BCX8\"> transferable work-readiness, financial <\/span><span class=\"NormalTextRun SCXW193323482 BCX8\">literacy<\/span><span class=\"NormalTextRun SCXW193323482 BCX8\"> and entrepreneurial skills. JA Qu\u00e9bec is a major non-profit organization that has been in existence for over 100 years and is part of JA (Junior Achievement) Canada and JA Worldwide, with a presence in 121 countries worldwide.<\/span><\/span><span class=\"EOP SCXW193323482 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:false,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559685&quot;:426}\">\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Job description <\/strong><\/span><\/p>\n<p style=\"text-align: justify;\"><span class=\"TextRun SCXW151704956 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW151704956 BCX8\">Reporting to the President and CEO, the incumbent plays an important support role in program delivery and the management of certain administrative files.<\/span><\/span><span class=\"EOP SCXW151704956 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:false,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559685&quot;:426}\">\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Main responsibilities<\/strong><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Program delivery support<\/strong><\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span class=\"NormalTextRun SCXW235943478 BCX8\">Support program coordinators in the ordering, inventory management and delivery of educational materials to schools, and ensure the necessary <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW235943478 BCX8\">follow-up;<\/span><\/li>\n<li><span class=\"TextRun SCXW202608427 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW202608427 BCX8\">Maintain an up-to-date list of <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW202608427 BCX8\">schools;<\/span><\/span><span class=\"EOP SCXW202608427 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW90721764 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW90721764 BCX8\">Sort and enter data in Excel (registrations, surveys, consents), and keep them up to <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW90721764 BCX8\">date;<\/span><\/span><span class=\"EOP SCXW90721764 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW49058662 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW49058662 BCX8\">Support coordinators in recruiting schools and <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW49058662 BCX8\">volunteers;<\/span><\/span><span class=\"EOP SCXW49058662 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW78112211 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW78112211 BCX8\">Support coordinators in organizing youth <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW78112211 BCX8\">activities;<\/span><\/span><span class=\"EOP SCXW78112211 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW154922565 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW154922565 BCX8\">Prepare requested reports and complete reporting <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW154922565 BCX8\">tables;<\/span><\/span><span class=\"EOP SCXW154922565 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW42176209 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW42176209 BCX8\">Send e-mails to schools to promote our <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW42176209 BCX8\">programs;<\/span><\/span><span class=\"EOP SCXW42176209 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW146840206 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW146840206 BCX8\">Follow-up calls to school contacts to invite them to host our free programs in their <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW146840206 BCX8\">classrooms;<\/span><\/span><span class=\"EOP SCXW146840206 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW91680166 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW91680166 BCX8\">Take notes during meetings with center managers and write up <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW91680166 BCX8\">minutes;<\/span><\/span><span class=\"EOP SCXW91680166 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li><span class=\"TextRun SCXW21353435 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW21353435 BCX8\">Occasionally visit schools or centers to ensure that activities are running <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW21353435 BCX8\">smoothly;<\/span><\/span><span class=\"EOP SCXW21353435 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li>Carry out any other related tasks requested by general management.<span data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Administrative support<\/strong><\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span class=\"TextRun SCXW221901379 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW221901379 BCX8\">Take calls, manage mail and deliveries to the office as well as <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW221901379 BCX8\">e-mails;<\/span><\/span><span class=\"EOP SCXW221901379 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559685&quot;:641,&quot;335559740&quot;:276,&quot;335559991&quot;:284}\">\u00a0<\/span><\/li>\n<li>Take ownership of data entry software and ensure its sound management;<\/li>\n<li>Responsible for updating Excel lists for import into a new data entry database;<\/li>\n<li>Manage inventory (stationery);<\/li>\n<li>Improve\/implement an efficient filing system for internal administrative files and archive management;<\/li>\n<li>Prepare requested reports and complete follow-up tables;<\/li>\n<li>Prepare agendas for team and committee meetings, and take notes;<\/li>\n<li>Actively participate in JA Qu\u00e9bec meetings and activities;<\/li>\n<li>Work in collaboration with team members;<\/li>\n<li>Perform any other related duties as requested by general management.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Skills<\/strong><\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span class=\"TextRun SCXW54340798 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW54340798 BCX8\">Secretarial, administrative, office automation training or equivalent work <\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW54340798 BCX8\">experience;<\/span><\/span><span class=\"EOP SCXW54340798 BCX8\" data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<li>Experience relevant to the position;<\/li>\n<li>Fluency in spoken and written French and English;<\/li>\n<li>Very good knowledge of the Office suite;<\/li>\n<li>Ability to establish good interpersonal relations;<\/li>\n<li>Dynamism, determination, rigor, team spirit;<\/li>\n<li>Self-reliance and resourcefulness;<\/li>\n<li>Concern for the quality of data input;<\/li>\n<li>Adaptability and flexibility;<\/li>\n<li>Understanding of the context and challenges of an NPO;<span data-ccp-props=\"{&quot;134245417&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:6,&quot;335551620&quot;:6,&quot;335559740&quot;:276}\">\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Working conditions<\/strong><\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span class=\"TextRun SCXW70714717 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW70714717 BCX8\">Permanent position, 35 hours per week;<\/span><\/span><\/li>\n<li><span class=\"TextRun SCXW38754783 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW38754783 BCX8\">Flexible hybrid formula;<\/span><\/span><\/li>\n<li><span class=\"TextRun SCXW122237553 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW122237553 BCX8\">Vacation, summer schedule and flexibility;<\/span><\/span><\/li>\n<li><span style=\"color: #000000;\">Summer schedule, pre-authorized overtime and lieu time<\/span><\/li>\n<li><span class=\"TextRun SCXW51932446 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW51932446 BCX8\">Group insurance program and group RRSP;<\/span><\/span><\/li>\n<li><span class=\"TextRun SCXW40694079 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW40694079 BCX8\">Office closed during the holiday season.<\/span><\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>If you&#8217;d like to be a vital part of carrying out our programs and inspiring students to become future leaders and entrepreneurs, please send your CV and cover letter <u>by September 20, 2024<\/u>\u00a0to <\/strong><a style=\"color: #000000;\" href=\"mailto:jfigueredo@jaquebec.org\"><strong>jfigueredo@jaquebec.org<\/strong><\/a><strong>. <\/strong><\/span><\/p>\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Application deadline: september 20, 2024 Please send your CV and cover letter\u00a0to jfigueredo@jaquebec.org. About our non-profit JA Qu\u00e9bec&#8217;s mission is to inspire and prepare young people to succeed in a global economy by acquiring the skills and mindset needed to build prosperous communities. JA Qu\u00e9bec offers hands-on, immersive learning experiences through programs that help young [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":9231,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-9234","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-non-classe"],"modified_by":"Myl\u00e8ne Gamache-Tremblay","_links":{"self":[{"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/posts\/9234","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/comments?post=9234"}],"version-history":[{"count":15,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/posts\/9234\/revisions"}],"predecessor-version":[{"id":13433,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/posts\/9234\/revisions\/13433"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/media\/9231"}],"wp:attachment":[{"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/media?parent=9234"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/categories?post=9234"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jaquebec.org\/en\/wp-json\/wp\/v2\/tags?post=9234"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}