Application deadline: september 20, 2024

Please send your CV and cover letter to jfigueredo@jaquebec.org.

About our non-profit

JA Québec’s mission is to inspire and prepare young people to succeed in a global economy by acquiring the skills and mindset needed to build prosperous communities. JA Québec offers hands-on, immersive learning experiences through programs that help young people acquire transferable work-readiness, financial literacy and entrepreneurial skills. JA Québec is a major non-profit organization that has been in existence for over 100 years and is part of JA (Junior Achievement) Canada and JA Worldwide, with a presence in 121 countries worldwide. 

Job description

Reporting to the President and CEO, the incumbent plays an important support role in program delivery and the management of certain administrative files. 

Main responsibilities

Program delivery support

• Support program coordinators in the ordering, inventory management and delivery of educational materials to schools, and ensure the necessary follow-up;
• Maintain an up-to-date list of schools; 
• Sort and enter data in Excel (registrations, surveys, consents), and keep them up to date; 
• Support coordinators in recruiting schools and volunteers; 
• Support coordinators in organizing youth activities; 
• Prepare requested reports and complete reporting tables; 
• Send e-mails to schools to promote our programs; 
• Follow-up calls to school contacts to invite them to host our free programs in their classrooms; 
• Take notes during meetings with center managers and write up minutes; 
• Occasionally visit schools or centers to ensure that activities are running smoothly; 
• Carry out any other related tasks requested by general management.
  

Administrative support

• Take calls, manage mail and deliveries to the office as well as e-mails; 
• Take ownership of data entry software and ensure its sound management;
• Responsible for updating Excel lists for import into a new data entry database;
• Manage inventory (stationery);
• Improve/implement an efficient filing system for internal administrative files and archive management;
• Prepare requested reports and complete follow-up tables;
• Prepare agendas for team and committee meetings, and take notes;
• Actively participate in JA Québec meetings and activities;
• Work in collaboration with team members;
• Perform any other related duties as requested by general management.

Skills

• Secretarial, administrative, office automation training or equivalent work experience; 
• Experience relevant to the position;
• Fluency in spoken and written French and English;
• Very good knowledge of the Office suite;
• Ability to establish good interpersonal relations;
• Dynamism, determination, rigor, team spirit;
• Self-reliance and resourcefulness;
• Concern for the quality of data input;
• Adaptability and flexibility;
• Understanding of the context and challenges of an NPO; 

Working conditions

• Permanent position, 35 hours per week;
• Flexible hybrid formula;
• Vacation, summer schedule and flexibility;
• Summer schedule, pre-authorized overtime and lieu time
• Group insurance program and group RRSP;
• Office closed during the holiday season.

If you’d like to be a vital part of carrying out our programs and inspiring students to become future leaders and entrepreneurs, please send your CV and cover letter by September 20, 2024 to jfigueredo@jaquebec.org.